Oil Record Book
1) Every oil tanker of 150 tons gross tonnage and above and every ship of 400 tons gross tonnage and above other than an oil tanker shall be provided with an Oil Record Book Part I (Machinery Space Operations). Every oil tanker of 150 tons gross tonnage and above shall also be provided with an Oil Record Book Part II (Cargo/Ballast Operations).
2) The Oil Record Book shall be completed on each occasion, whenever any of the following operations take place in the ship:
(a) for machinery space operations (all ships):
i) ballasting or cleaning of oil fuel tanks
ii) discharge of dirty ballast or cleaning water from tanks
iii) disposal of oily residues (sludge)
iv) discharge overboard or disposal otherwise of bilge water accumulated in machinery spaces
b) for cargo/ballast operations (oil tankers):
i) loading of oil cargo
ii) internal transter of oil cargo during voyage
iii) unloading of oil cargo
iv) ballasting of cargo tanks and dedicated clean ballast tanks
v) cleanıng of cargo tanks including crude oil washing
vi) discharge of ballast except from segregated ballast tanks
vii) discharge of water from slop tanks
viii) closing of all applicable valves or similar devices after slop tank discharge operations
ix) closing of valves necessary for isolation of dedicated clean ballast tanks from cargo and stripping lines after slop tank discharge operations
x) disposal of residues
3) In the event of accidental or other exceptional discharge of oil not excepted by that regulation, a statement shall be made in the Oil Record Book of the circumstances of, and the reasons for the discharge.
4) Each operation described above shall be fully recorded without delay in the Oil Record Book so that all entries in the book appropriate to that operation are completed. Each completed operation shall be signed by the officer or officers in charge of the operations concened and each completed page shall be signed by the master of ship. The entries in the Oil Record Book shall be in an official language of the State whose flag the ship is entitled to fly, and, for ships holding an International Oil Pollution Prevention Certificate, in English or French.
5) The Oil Record Book shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship. It shall be preserved for a period of three years after the last entry has been
made.
6) The competent authority may inspect the Oil Record Book on board any ship to which this Annex applies while the ship is in its terminals and may make a copy of any entry in that book and may require the master of the ship to certify that the copy is a true copy of such entry.
